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Wheeled Meals, Inc. (Bowling Green, Ohio) - MS 1139

Introduction | Agency Sketch | Scope and Content | Series Description | Inventory

 Introduction

The Wheeled Meals collection spans the period 1969-2010. Wheeled Meals is an all volunteer, non-profit organization whose mission is to offer a community service of home delivered meals to the disabled, aged and ill who are not able to provide, obtain or prepare their own nourishing foods or who are unable to understand fully and prepare a modified diet.

The organization is located at 950 West Wooster Street, Bowling Green Ohio. The collection was transferred to the Center for Archival Collections in April 2010 with the cooperation of the organization’s chairperson, Robert Guion. The register was prepared in July 2010 by Puja Batra-Wells, graduate student intern, Department of Popular Culture, Bowling Green State University.

 Agency Sketch

A survey made of Wood County under the direction of the Wood County Health Council in 1969 revealed a need for the delivery of meals to homebound persons who were unable to provide for their own nutrition. Wood County Hospital agreed to provide the meals at cost while the Health Department developed the procedures for determining need or eligibility as well as the ability to pay for the service. First Presbyterian Church organized the volunteers and the organization came into being in January 1971 and began their meal services in March 1971. The organization received local financial support from the Hospital Guild, Kings Daughters, Soroptimists, Beta Sigma Phi, Rotary Club, Kiwanis and other interested individuals. Patrons of the service are referred to as “subscribers.”

Marilyn Beattie was the first chairperson and Virginia Nader was the vice-chairperson during the 1971-72. The first route made seven stops and delivered 8 meals. At the end of 1971, the organization had served 3,684 meals. The organization is now 39 years old. In February 2009, Wheeled Meals made 11,753 deliveries to subscribers. The organization provides a hot noon meal and a cold supper meal daily, Monday through Friday. A five-day supply of milk, juice, cereal, margarine, and bread is delivered on Monday, and a second quart of milk is included in the Friday delivery. Dietary planning is supervised by a registered dietitian.

 Scope and Content

The Wheeled Meals collection gives researchers and local historians a comprehensive overview of the history, development and day to day running of the organization. The collection includes board meeting minutes, subscriber lists and route information, daily logs and records, financial records, annual reports, newspaper clippings as well as insurance and public relations files. A detailed history of the organization is also included.

Of particular note are records that reveal a case of embezzlement in the early years of the organization’s operation (1974). These records also show how the incident was dealt with. While the collection is arranged chronologically, it should be noted that there are substantive gaps in the material.

 Series Description

PROCEEDINGS

MINUTES
1971-2005
Arranged chronologically; scattered
Typed and occasionally handwritten minutes that contain information about the regular operations of the organization.

RULES AND BYLAWS
1987-2005
Arranged chronologically; scattered
The bylaws determine the organization’s policies and procedures regarding mission, membership, elections and officer duties.

SUBSCRIBER LISTS
2008-2010
Arranged chronologically
Lists include subscriber names, phone numbers, date of births and diets as well as the names of the subscriber’s local contact and their phone number.

SUBSCRIBER ROUTE LIST
2008-2009
Arranged chronologically
Lists include route number, subscriber name, address and dietary information.

CORRESPONDENCE

CORRESPONDENCE
1969-2006
Arranged chronologically
The correspondence is not topically arranged or cohesive as the material is scattered.

SUBJECT FILES

DAILY LOGS
2008-2009
Arranged chronologically
Log entries describe the day to day work at the organization. Entries also include details of telephone calls and voice mails received by the staff.

DAILY RECORD
2008-2009
Arranged chronologically
Weekly records of meals delivered to subscribers.

FOOD STAMP FILE
1972
Arranged chronologically
This file includes documents about the organization’s participation with the food stamp program.

WHEELED MEALS HISTORY
1971-1996
Arranged chronologically
Materials provide a detailed historical account of the organization.

PUBLIC RELATIONS
1971-1975
Arranged chronologically
This file includes materials that document the public relations endeavors of the organization.

REPORTS

ANNUAL REPORTS
1972-2009
Arranged chronologically; scattered.
Annual reports provide an overview of the organization’s yearly performance. Information included in the reports are the number of subscribers serviced, estimated number of volunteer hours, board of directors information and forthcoming meeting schedule. Annual financial information is also included.

LEGAL DOCUMENTS

INSURANCE
1974
Arranged chronologically
This file contains documentation relating to accidental death and dismemberment as well as accidental medical expenses policy coverage for the volunteer staff.

FINANCIAL DOCUMENTS

MISCELLANEOUS FINANCIAL DOCUMENTS
1971-1987
Arranged chronologically; scattered
This file contains miscellaneous financial documents-some handwritten and some typed. It also includes the documentation regarding the incident of embezzlement.

MONTHLY RECEIPTS AND DISBURSEMENTS
1986-2003
Arranged chronologically; scattered
These files contain monthly statements of receipts and disbursements.

WEEKLY FINANCIAL REPORTS
2008-2010
Arranged chronologically
This file contains the weekly accounting for the meal deliveries.

BANKING DOCUMENTS AND MISCELLANEOUS RECEIPTS
1971-73
Arranged chronologically; scattered
This file contains bank statements and miscellaneous operations related receipts.

PRINTED MATERIAL

PRINTED MATERIAL
1971-2004
No arrangement
Included here are promotional materials and aides, pamphlets and an envelope filled with newspaper clippings from the Bowling Green Sentinel Tribune.

 Inventory

Box 1

Folder

  1. Proceedings. Minutes, 1971-1973
  2. Proceedings. Minutes, 1975-1994
  3. Proceedings. Minutes, 2001-2005
  4. Bylaws and Codes of Regulation, 1987-2005
  5. Subscriber List, April 2008-March 2010
  6. Subscriber Route List, April 2008-December 2009
  7. Correspondence, 1969-2006
  8. Daily Log, March 2008-December 2009
  9. Daily Records, April 2008-December 2009
  10. Food Stamps File, 1972
  11. Wheeled Meals History, 1971-1996

Box 2

Folder

  1. Public Relations, 1971-1975
  2. Annual Reports, 1972-2009
  3. Insurance, 1974
  4. Financial Documents, 1971-1987
  5. Monthly Receipts and Disbursements, 1986-1994
  6. Monthly Receipts and Disbursements, 2001-2003
  7. Weekly Financial Reports, March 2008-January 2010
  8. Banking Documents and Miscellaneous Receipts, 1971-1973
  9. Printed Materials, 1971-2004

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