University Archives

Records Retention Schedule: General

Accounting | Administrative | Education | Environmental | Financial
General | Legal | Marketing | Personnel

Record Series

A - B - C - D - E - F - G - H - I - J - K - L - M - N - O - P - Q - R - S - T - U - V - W - X - Y - Z - Numbers

A

Annual Report (of originating department)

  • General Schedule
  • Retention: 3 years; transfer 1 copy to Archives
  • IUC number: ADM9910

Appointment Calendars

  • General Schedule
  • Retention: 1 year
  • IUC number: REF0000

C

Civil Service Examinations

  • Description: Old examinations used for the purpose of devising new testing programs. Also can include information and materials for Civil Service testing.
  • Retention: Active
  • IUC number: REF0000

Class Roster

  • Description: Contains names of students enrolled for each course; issued by Registration & Records.
  • Academic Departments
  • Retention: 1 year

Committee Records - College, School, Department, Division, or Office

  • Description: Includes agendas, minutes, correspondence, reports for committees that are neither University-wide, nor Faculty Senate bodies.
  • Retention: 3 years; transfer to Archives
  • IUC number: ADM9910

L

Lists/Directories

  • Description: Includes mailing lists, directories, rosters, and registers compiled by an office
  • General Schedule
  • Retention: Until superseded, obsolete, or replaced.
  • IUC number REF0000

P

Policies and Procedures Records - General Schedule

  • Retention: until superseded; transfer 1 copy to Archives
  • IUC number: ADM3000

T

Transient Documents

  • Description: Electronic or written records that have a very short-lived administrative, legal, or fiscal value. ┬áMay include, but not limited to post-it notes, routing slips, telephone messages, e-mail or voice mail, notes or drafts used in the production of public records and surveillance videos.
  • Retention: Until no longer of administrative value or superseded.
  • IUC number: ADM9905