University Archives

Records Retention Schedule: Marketing

Accounting | Administrative | Education | Environmental | Financial
General | Legal | Marketing | Personnel

Record Series

A - B - C - D - E - F - G - H - I - J - K - L - M - N - O - P - Q - R - S - T - U - V - W - X - Y - Z - Numbers

A

Advertising/Promotional Materials

  • Retention: 5 years; transfer to Archives
  • IUC number: MAR1000

C

Conference Files

  • General Schedule
  • Retention: 3 years; transfer to University Archives.
  • IUC Number: PUB3000
  • Notes: Destroy logistical details, e.g. menus, invoices, receipts after 3 years, transferring summary documents to University Archives

N

News Releases

  • Marketing and Communications
  • Retention: Indefinite; transfer 1 copy to Archives
  • IUC number: PUB3000

Newsletters and Brochures

  • General Schedule
  • Notes: Originating at BGSU
  • Retention: Indefinite; transfer 1 copy to Archives
  • IUC number: PUB3000

P

Publicity Photographs

  • Retention: Indefinite; transfer to Archives
  • IUC number: PUB3000

R

Recruitment Materials, General

  • Description: Videos, publications, posters, advertisements, etc. used to recruit students to attend the institution.
  • Marketing and Communications
  • Retention: 5 years; transfer to Archives
  • IUC number: MAR1000

V

Viewbooks

  • A recruitment document.
  • Retention: 5 years; transfer to Archives
  • IUC number: MAR1000