Music Library & Sound Recordings Archives

Circulation Policies of the ML/SRA

Circulation Policy for CMA Sound and Video Recordings Listed by Patron Type
(Scroll down for frequently asked questions about circulation of ML/SRA materials.)

Materials in the Sound Recordings Archives (media call numbers starting with CD, 12/33, or VHS and all closed-stack books) do not circulate outside the building, but any patron may use them in house.

UNDERGRADUATES:If the status is "Shorter loan" (call number begins MUSICCD [compact discs], MUSIC12/33 [LPs], MUSICDVD [DVDs], or MUSICVHS [video tapes], undergraduates may check out the materials for 3 days; up to 3 renewals are allowed.

GRADUATE STUDENTS:If the status is "Shorter loan" (call number begins MUSICCD [compact discs], MUSIC12/33 [LPs], MUSICDVD [DVDs], or MUSICVHS [video tapes], graduates may check out the materials for 3 days; up to 3 renewals are allowed.

FACULTY:If the status is "Shorter loan" (call number begins MUSICCD [compact discs], MUSIC12/33 [LPs], MUSICDVD [DVDs], or MUSICVHS [video tapes], faculty may check out the materials for 2 weeks; up to 3 renewals are allowed.

STAFF:If the status is "Shorter loan" (call number begins MUSICCD [compact discs], MUSIC12/33 [LPs], MUSICDVD [DVDs], or MUSICVHS [video tapes], staff may check out the materials for 3 days; up to 3 renewals are allowed.
 
COURTESY CARD HOLDERS:Courtesy cards are issued to BGSU alumni, and may be purchased by community members or visiting researchers at the Main Circulation desk. In the MLSRA, courtesy card privileges include in-house use of any materials on the third floor, and check-out of any open stacks circulating materials. Sound recordings and other circulating closed stacks materials are not available to be checked out with a courtesy card.

Renewals may be requested in the Music Library or online via My Library Account.  Renewals for three-day circulations are possible only on the due date.  Overdue materials may not be renewed online.

 

Frequently Asked Questions:

What materials are in the Music Library?

Where do I find Music Library materials?

May I borrow Music Library materials?

Which scores are available on Shorter Loan?

May I borrow sound or video recordings?

Why can't I borrow any popular recordings?

Where do I borrow Music Library materials?

What about returns and renewals?

May I renew materials over the phone?

Will you make tapes of recordings for me?

How do I locate scores and recordings using BGLink?

May I borrow music materials via OhioLINK?


What materials are in the Music Library?

The Music Library houses materials related to the study of all types of music. Because we support an international archives devoted to the study of popular music and because we collect materials in a variety of formats, many of our circulation policies differ from those of the main library collections.

Where do I find Music Library materials?

Music Library locations are listed in the status box on the BGSU Libraries Catalog screen.

  • Music Library Open Stacks - material is in the open stacks area, which is located in the public area (just to the right of the reference area--on compact shelving); miniature and oversize scores are shelved separately
  • Music Reference - material is in the reference area, which is located immediately to the right of the Music Library Service Desk
  • Music Reference Index - material is in the reference area
  • Music Listening Center - material is shelved in the closed-stacks area and must be paged by one of the library staff; in addition to all sound and video recordings, many popular-music-related books and journals are shelved in the closed stacks area; ask for assistance at the Music Library Service Desk
  • Music Reserve - material has been placed on reserve for a music course and is held at the Music Library Service Desk

May I borrow Music Library materials?

Any books and scores with the status AVAILABLE (check the status box in the BGSU Libraries Catalog display) may be checked out at the first floor circulation desk. As is necessary for all circulating library materials, you must be entered in the Library Patron Database, and must present your BGSU ID with current validation sticker (or a valid courtesy card) each time you borrow materials.

Scores and recordings with the status SHORTER LOAN may be borrowed only by particular patron groups or for short periods of time (see the next question).

Any materials with the status LIBRARY USE ONLY may not be borrowed from the library and must be used on the Music Library premises only.

Which scores are SHORTER LOAN?

Scores in the M2 and M3 classification are SHORTER LOAN. BGSU graduate students and BGSU faculty may borrow these scores for two weeks at the first floor circulation desk.

May I borrow sound or video recordings?

Some sound and video recordings may be borrowed, depending on their content and your patron type. As a general rule, you will be able to determine whether an item may be borrowed by reading the call number in the BGSU Libraries Catalog status box. Course reserve CDs and cassette tapes and CMA Recital recordings do not circulate. You may listen to any recording in the Music Library. If the call number begins:

MUSICCD (compact discs)

  • BGSU students - day loan, 3 renewals
  • BGSU faculty & staff - 2-week loan, 3 renewals

MUSIC12/33 (12-inch, long-play records; vinyl)

  • BGSU students - day loan, 3 renewals
  • BGSU faculty & staff - 2-week loan, 3 renewals

MUSICVHS (videotapes)

  • BGSU undergrads - 3-day loan, no renewals
  • BGSU grad students - 3-day loan, 3 renewals
  • BGSU faculty - 2-week loan, 3 renewals
  • BGSU staff - 3-day loan, 3 renewals

If the call number begins with numbers (12/33, 10/45, 10/33, etc.) or letters not preceded by the word MUSIC (CD or VHS, rather than MusicCD or MusicVHS), the recording is part of the holdings of the Sound Recordings Archives. SRA recordings do not circulate.

Why can't I borrow any popular recordings?

Most of our popular recordings are part of an internationally known research archive, which is committed to preserving the recordings. While we do not allow anyone to check out the recordings, on site listening is available to all visitors.

Where do I borrow Music Library materials?

Any circulating materials held in the open stacks (public) area may be borrowed at the first floor circulation desk. Sound and video recordings, as well as music course reserves may be borrowed at the Listening Center. Listening Center staff also retrieve closed-stacks books and journals.

What about returns and renewals?

Any material borrowed from the first floor circulation desk may be returned and renewed there. Any material borrowed from the Listening Center must be returned to the Listening Center, and must be renewed online (at My Library Account) or by Music Library staff members. Please DO NOT return any sound or video recordings to the first floor circulation desk or to any outside book drops. You are responsible for the material and for any damage it may sustain until it is returned to the Listening Center.

Will you make tapes of recordings for me?

Because of copyright and staffing concerns, we offer a very limited taping service, primarily reserved for those who need limited selections to use in classroom presentations. We will not tape entire recordings, nor will we tape recordings for individual study or for personal use. For further information on our taping policy, talk to a Music Library staff member.

How do I locate scores and recordings using the BGSU Libraries Catalog?

Music Library staff members have developed a number of guides to assist our patrons in locating scores and recordings. These guides are located near the library terminals on the 3rd floor. The guides also are available online. If you aren't able to find what you need, please ask a Music Library staff member for assistance.

May I borrow music materials via OhioLINK?

Many books and scores circulate via the OhioLINK loan process. So far, however, only a few OhioLINK libraries loan compact discs and videotapes. If you have any problems requesting materials via the OhioLINK patron request system, please ask a library staff member for assistance.