Using Scanners in ITS Labs

Using Scanners in ITS Labs

 

Information Technology Services (ITS) prides itself on providing advanced scanning stations in most campus labs. In many open labs, the Canon N670U Scanner is used with both the Macintosh and PC platforms. See the Apple ColorOne Scanner page if that is the model you are using. Please be considerate of other students, faculty and staff when using scanning equipment so that those who need access to it can get access. We ask that image manipulation and other non-scanning activities such as web surfing and email checking be done on computers not designated as scanning stations.

Introduction 

Flatbed scanners work similarly to copying machines. They have glass plates under lids and moving lights that scan across underneath. Like copying machines, flatbed scanners are capable of reproducing any type of image or print media. However, unlike copying machines scanners store these images as digital files which can then be printed, manipulated, or converted into editable text.

Most scanners are software driven and have no "start" buttons. Different software is used for scanning, depending on the platform and individual needs:

  • Image Manipulation: Adobe Photoshop, Adobe ImageReady, Microsoft PowerPoint, Microsoft Word, Microsoft Excel: These are graphic editing programs that allow users to alter the look and feel of images. Photoshop is the more versatile of the programs for making several changes to a scanned image. However, it can have a steep learning curve for those unfamiliar with it.
  • Converting image to editable text: OmniPage Professional (Windows XP only): This is an Optical Character Recognition (OCR) program. OCR is the process of turning an image into computer-editable text. After OCR, text can be imported to a variety of word-processing, page layout, and spreadsheet programs. As 100% OCR accuracy is often difficult, users may want to spell check recently converted texts for errors.
  • Helper Application: ScanGear: Driver or Plug-in that interfaces with a variety of software packages for previewing and adjusting images before the software package acquires them.

Scanning Images

  • Turn on the scanner.  The scanner must be turned on before the computer is powered up.
  • Lift the scanner lid.
  • Place the object  face down on the scanning plate, aligning it squarely to the upper right-hand corner.
  • Close the scanner lid. For thicker objects or books, the lid can remain open or can be raised slightly from the hinges. If needed, the lid on the Apple ColorOne scanner can be detached.
  • Open the desired program:

Scanning Text Image and Converting It to Editable Text

  • Turn on the scanner.  The scanner must be turned on before the computer is powered up.
  • Lift the scanner lid.
  • Place the object  face down on the scanning plate, aligning it squarely to the upper right-hand corner.
  • Close the scanner lid. For thicker objects or books, the lid can remain open or can be raised slightly from the hinges.
  • Open the desired program.

 

Using Adobe Photoshop to scan images [Mac OS X]

  • Open  Adobe Photoshop
  • [Mac OS X]: Click the Finder icon. Next, click the Applications icon and open the Adobe Phtoshop CS folder, double click the Adobe Photoshop CS icon.
  • Once in Photoshop, select  Import under the menu  File , then choose  ScanGear CS-U 7.0.1X ... from the sub-menu.
  • Follow   these instructions when the ScanGear window opens.
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Using Adobe Photoshop to scan images [Windows XP]

  • Open  Adobe Photoshop
  • [Windows XP]: Click the START button in the bottom left hand corner of the screen, open the Programs folder, open the Applications folder, open Adobe folder and open Photoshop 7 folder, open Photoshop 7.
  • Once in Photoshop, select  Import under the  File menu, then choose  CanoScan 20/N670U/N676U... from the sub-menu.
  • Follow the [   Windows XP ] instructions when the ScanGear window opens.
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Using Adobe ImageReady to scan images [Mac OS X]

  • Open  Adobe ImageReady
  • [Mac OS X]: Click the Finder icon. Next, click the Applications icon and open the Adobe Phtoshop CS folder, double click the Adobe ImageReady CS icon.
  • Once in ImageReady, select  Import under the menu  File , then choose  ScanGear CS-U 7.0.1X ... from the sub-menu.
  • Follow   these instructions when the ScanGear window opens.
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Using Adobe ImageReady to scan images [Windows XP]

  • Open  Adobe ImageReady
  • [Windows XP]: Click the START button in the bottom left hand corner of the screen, open the Programs folder, open the Applications folder, open Adobe folder and open Photoshop 7 folder, open Image Ready 7.
  • Once in ImageReady, select  Import under the  File menu, then choose  Twain Acquire... from the sub-menu.
  • Follow the [   Windows XP ] instructions when the ScanGear window opens.
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Using Microsoft PowerPoint to scan images [Mac OS X]

  • Open  Microsoft PowerPoint
  • [Mac OS X]: Click the Finder icon. Next, click the Applications icon and open the Microsoft Office X folder, double click the Microsoft PowerPoint icon.
  • Once in PowerPoint, select  Picture under the  Insert menu, then choose  From Scanner or Camera... from the sub-menu.
  • Follow   these instructions when the ScanGear window opens.
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Using Microsoft PowerPoint to scan images [Windows XP]

  • Open  Microsoft PowerPoint
  • [Windows XP]: Click the START button in the bottom left hand corner of the screen, open the Programs folder, open the Applications folder and open Microsoft Office XP folder, open Microsoft PowerPoint.
  • Once in PowerPoint, select  Picture under the  Insert menu, then choose  From Scanner or Camera... from the sub-menu.
  • Follow the [   Windows XP ] instructions when the ScanGear window opens.
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Using Microsoft Word to scan images [Mac OS X]

  • Open  Microsoft Word
  • [Mac OS]: Click the Finder icon. Next, click the Applications icon and open the Microsoft Office X folder, double click the Microsoft Word icon.
  • Once in Word, select  Picture under the  Insert menu, then choose  From Scanner or Camera... from the sub-menu.
  • Follow   these instructions when the ScanGear window opens.
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Using Microsoft Word to scan images [Windows XP]

  • Open  Microsoft Word
  • [Windows XP]: Click the START button in the bottom left hand corner of the screen, open the Programs folder, open the Applications folder and open Microsoft Office XP, open Microsoft Word.
  • Once in Word, select  Picture under the  Insert menu, then choose  From Scanner or Camera... from the sub-menu.
  • Follow the [   Windows XP ] instructions when the ScanGear window opens.
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Using Microsoft Excel to scan images [Mac OS X]

  • Open  Microsoft Excel
  • [Mac OS X]: Click the Finder icon. Next, click the Applications icon and open the Microsoft Office X folder, double click the Microsoft Excel icon.
  • Once in Excel, select  Picture under the  Insert menu, then choose  From Scanner or Camera... from the sub-menu.
  • Follow   these instructions when the ScanGear window opens.
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Using Microsoft Excel to scan images [Windows XP]

  • Open  Microsoft Excel
  • [Windows XP]: Click the START button in the bottom left hand corner of the screen, open the Programs folder, open the Applications folder and open Microsoft Office XP, open Microsoft Excel.
  • Once in Excel, select  Picture under the  Insert menu, then choose  From Scanner or Camera... from the sub-menu.
  • Follow the [   Windows XP ] instructions when the ScanGear window opens.
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Using OmniPage Pro to convert an image into editable text [Windows XP]

  • Open  OmniPage Pro 12 .
  • [Windows XP]: Click the START button in the bottom left hand corner of the screen, open the Programs folder, open the Applications folder, and open ScanSoft OmniPage Pro 12 folder, open OmniPage Pro 12.
  • Click the "Start" button (see image to the left). The file will then be scanned and converted using pre-established settings.
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Canon ScanGear [Mac OS X]

  • Canon ScanGear is plug-in that lets you preview and adjust the image before it is scanned.
  • Press  Preview Button to view the image.
  • Press  Scan Button to scan.
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Canon ScanGear [Windows XP]

  • Canon ScanGear is a driver that lets you preview and adjust the image before it is scanned.
  • Press  Preview Button to view the image.
  • Press  Scan Button to scan.
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