Telephone Model 6408D

Telephone Model 6408D

 

Includes a 2-line 24 character LCD with caller ID plus a built in 2-way speaker phone; has programmable feature buttons, softkeys and a personal list.

  Softkeys    - The softkeys are the four unlabeled round keys located directly below the display panel. The four round display control buttons, labeled Menu, Exit, Prev, and Next are located under the softkeys. The figure below shows the location of the softkeys in relation to the display panel and and the display control buttons. Click   here for more information about using softkeys.

  Feature Buttons    - At least three of these buttons are devoted to incoming/outgoing calls (call appearances) and are labeled with an extension number. Buttons a and b are for incoming and outgoing calls; c is for outgoing only. The remaing buttons access features. Pre-programmed buttons are labeled with a feature name. Each has a red light indicating the line you are using or you will get when you lift your handset. The green status light next to each call appearance and feature button tells you the line or feature is being used.

  Volume Control    - Used to adjust volume of speaker, ring, and handset.

* This feature is only available by request.


 Abbreviated Dialing (AD)

The Abbreviated Dialing (AD) feature allows you to store selected telephone numbers for quick and easy dialing. Each number can be a complete or partial telephone number, an extension number, or a trunk or feature access code. There are three ways to use Abbreviated Dialing:

  AD using Feature Buttons ,
 AD using Softkeys ,
 AD using your Personal List .

 Note: There is a 10-second time limit between your going off-hook and entering the first digit of an AD button, and then a 10-second time limit between each digit. If you hear interception tone while you are programming the button, you have exceeded the time limit and you must begin again. So, before you start to program, on a separate sheet of paper, write down the outside numbers, extensions, and/or feature access codes you want to program.

   To program/reprogram an AD entry on Feature Buttons d or e

 1 While off-hook, Press the  <Menu> button. [ Prog AD2 AD3 AD4]

 2 Press the    softkey below  <Prog> . [ Press button to program.]

 3 Press the   <Feature Button> d or e to be programmed. [ Enter number:]

 4 Dial the outside number, extension, or feature access code you want to store (up to 24 digits). [ Press # to save.]

 Note: If you are storing an outside number, be sure to include a trunk code  9 , a  1 for a long-distance number and the area code. If you are storing a campus number, only a 5-digit number is necessary.

 5 Press  # . [ confirmation tone] [ Number saved]

The words [ Press button to program] will appear in the display. You may continue to program another feature button. When done, put the receiver back on the hook.

For example:

 <Menu> <Prog> <feature button d>  9 419 352 1512  # is the programming code for an outside number (Time & Temperature), and it is stored into the feature button d.
<Menu> <Prog> <feature button e>  2 0999  # is the programming code for a campus extension (Technology Support Center), and it is stored into the feature button e.

 

 To place an AD call from your programmed feature button

While off-hook, press  <  feature button > d or e. [ Call is automatically dialed.]

For example:

 <feature button d> dials  9 419 352 1512 as programmed in the example above.
<feature button e> dials  2 0999 as programmed in the example above.

 

   To program/reprogram a  softkey

 1 While off-hook, press the  <Menu> button. [ Prog AD2 AD3 AD4]

 2 Press the   softkey below  <Prog> . [ Press button to program.]

 3 Press the  <Menu> button again to select AD softkey. [ Prog AD2 AD3 AD4]

 Note: To see the next set of four, press the display control button labeled  <Next> ; to move back a screen, press the display control button labeled  <Prev> . Press the  <Next> or  <Prev> button until the feature you want to use appears on the second line.

 4 Then press the   softkey below  <ADxx> , xx can be 2, 3, ..., 12. [ Change number? Yes=1 No=2]

 5 If you want to change the number stored in   softkey , dial the number  1 .[ Enter number:]

If you do not want to change the number, dial the number  2 . Next two steps (step 6 and 7) will be skipped. [ Number saved, then Change label? Yes=1 No=2]

 6 Dial the outside number, extension, or feature access code you want to store (up to 24 digits). [ Press # to save.]

 Note: If you are storing an outside number, be sure to include a trunk code  9 , a  1 for a long-distance number and the area code. If you are storing a campus number, only a 5-digit number is necessary.

 7 Press  # . [ confirmation tone] [ Number saved] [ Change label? Yes=1 No=2]

 8 If you want to change the   softkey label (it is labeled as ADxx at present), dial number  1 . [ Enter label:]

If you do not want to change the label, dial the number  2 . Next two steps (step 9 and 10) will be skipped. [ Press button to program.]

 9 Enter the label letters. [ Press * to advance; # to save.]

 10 Press  # . [ confirmation tone] [ Label saved. Hang up to update display] [ Press button to program.]

The words [ Press button to program] will appear in the display. You may continue to program another softkey. When done, put the receiver back on the hook.

For example:

 <Menu> <Prog> <Menu> <Next> <AD7> 1  2 0999  # 1  8 33 222 44  # is the programming code for campus extension (Technology Support Center), and it is stored into the softkey AD7, which is relabeled as TECH.
<Menu> <Prog> <Menu> <Next> <TECH> 2 1  8 7777 222  # is the same programming code for the campus extension stored in the softkey TECH,which is relabeled as TSC.  
<Menu>
<Prog> <Menu> <AD4> 1
 9 419 352 1512  # 1  8 444 6 33  # is the programming code for an outside number (Time & Temperature), and it is stored into the softkey AD4 and is relabeled as TIME.

 

 To place an AD call from your programmed softkey

 1 While off-hook, press the  <Menu> button. [ Prog AD2 AD3 TIME]

 2 Then press the   softkey below the labeled name you want to dial. [ Call is automatically dialed.]

 Note: To see the next set of four, press the display control button labeled  <Next> ; to move back a screen, press the display control button labeled  <Prev> . Press the  <Next> or  <Prev> button until the feature you want to use appears on the second line.

For example:

 <Menu> <Next><TSC > dials  2 0999 as programmed in the example above.
<Menu> <TIME> dials  9 419 352 1512 as programmed in the example above.

 

   To program/reprogram a Personal List item

 1 While off-hook, dial the Personal List programming access code  *0 . [ dial tone]

 2 Dial the Personal List number  1 (only one Personal List is available and its number is 1). [ dial tone]

 3 Dial the list item (  0 ,  1 ,...,  9 ).

 4 Dial the telephone number you want to store (up to 24 digits). Only telephone numbers can be entered in a personal list.

 Note: If you are storing an outside number, be sure to include a trunk code  9 , a  1 for a long-distance number and the area code. If you are storing a campus number, only a 5-digit number is necessary.

 5 Press  # . [ confirmation tone, then dial tone]

For example:

 *0 1 1  9 419 352 1512  # is the programming code for an outside number (Time & Temperature), and it is stored into the List 1, item 1.
*0 1 2  2 0999  # is the programming code for a campus extension (Technology Support Center), and it is stored into the List 1, item 2.

 To place an AD call using a number on your personal list

 1 Dial the Personal List call access code  *7 (List 1).

 2 Dial the desired list item (  0 ,  1 ,...,  9 ). [ Call is automatically dialed.]

For example:

 *7 1 dials  9 419 352 1512 as programmed in the example above.
*7 2 dials  2 0999 as programmed in the example above.

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   Call Forwarding All Calls

 To temporarily redirect all calls to an on-campus extension of your choice

 1 Dial the Call Forward code  *2 (while off-hook). [ dial tone]

 2 Dial the on-campus extension where calls will be sent.

 3 Hang up.

 

 To cancel Call Forwarding

 1 Dial the Call Forward Cancel code  #2 (while off-hook). [ confirmation tone]

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   Call Park

The Call Park feature allows you to put a call on hold at your telephone for retrieval at any extension.

 To park a call at your extension (for retrieval at any extension)

 1 While off-hook, press  <Trnsfr> . [ dial tone]

 2 Dial the Call Park code  111 . [ confirmation tone]. Green light next to  <feature button a> blinks.

 3 Press again  <Trnsfr> .

 4 Hang up.

 

 To return to a call parked at your extension

 1 Dial the Answer Back code  112 . [ Dial tone]

 2 Dial your own extension number. [ Confirmation tone]

 

 To retrieve a parked call at another extension

 1 Dial the Answer Back code  112 . [ Dial tone]

 2 Dial the extension where the call is parked. [ Confirmation tone]

For example:

Cathy calls Alice (2 1111) with some questions Alice cannot answer. Alice dials  <Trnsfr>  111  <Trnsfr> to park the call. Cathy will hear music at this time. Then Alice goes to Bob's office (2 2222) for help. When she gets the answer, she asks Bob to retrieve the parked call. Bob should dial  112  2 1111 , which contains Alice's phone number. Then Alice can answer Cathy with Bob's telephone.

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   Call Pickup

 To answer a call placed to a member of your pickup group when your telephone is idle

 1 Dial the Call Pickup code  #4 .

 Note: This feature is only available by request.

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    Conference (Conf)

The Conference feature allows you to conference up to six parties (including yourself) on a call.

 To add another party to a call (for a total of six parties)

 1 Press  <Conf> . [dial tone]. Present call is put on hold.

 2 Dial the number of the new party and wait for an answer.

 3 When you want to add the new person, press  <Conf> again. All parties are now connected.

 4 Repeat Steps 1 through 3 for additional conference connections.

 

 To add a call you have put on hold to another call you are connected to

 1 Press  <Conf> . Red light next to  <Hold> blinks.

 2 Press and then release the switchhook.

 3 Press  <Conf> again. All parties are now connected.

 To drop the last person added to the conference call

 1 Press the   feature button  <Drop> .

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   Hold

 To keep a call on hold while you answer another call or perform another task

 1 Press  <Hold> .

 To return to the held call

 1 Press the call appearance button of the held call.

 To answer a new call while active on another

 1 Press  <Hold> .

 2 Press the call appearance button of the incoming call.

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   Select Ring

 To select a personalized ringing pattern

 1 While on-hook, press  <Conf> .

 2 Continue to press (and then release)  <Conf> to cycle through all eight ringing patterns.

 3 If you want to save the ringing pattern currently being played, do not press  <Conf> anymore. You will hear the selected ringing pattern two more times, and then it will be automatically saved.

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   Send All Calls

 To send all calls immediately to coverage (e.g. voicemail for most staff members)

 1 Press feature button labeled  <Send Calls> (while on-hook)

Or, dial the Send All Calls code  181 (while off-hook). [ confirmation tone]

 To cancel Send All Calls

 1 Press feature button labeled  <Send Calls> again (while on-hook)

Or, dial the Send All Calls Cancel code  183 (while off-hook). [ confirmation tone]

If your phone is not ringing, you may have activated this feature and forgotten to cancel it when no longer needed.

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   Speakerphone (Spkr)

 To place or answer a call without lifting the handset, or to use the speakerphone with any feature

 1 Press  <Spkr> .

 2 Place or answer the call, or access the selected feature.

 3 Adjust speakerphone volume if necessary. To raise the volume, press the right half of the Volume control button labeled  Ù ; to lower the volume, press the left half of the Volume control button labeled  Ú .

 To change from the speakerphone to the handset

 1 Pick up the handset and talk.

 To change from the handset to the speakerphone

 1 Press  <Spkr> .

 2 Within 10 seconds, hang up the handset.

 To prevent the other person on the call from hearing you

 1 Press  <Mute> .

 2 Press  <Mute> again to resume talking with the other person.

 To end a call

 1 Press  <Spkr> again.

 To use the Group Listen feature in which the handset and the speakerphone are active at the same time

 1 While you are active on the handset, press  <Spkr> .

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   Transfer (Trnsfr)

 To send the present call to another on-campus extension

 1 While on a call, press  <Trnsfr> . [ dial tone]

 2 Dial the number to which the call is to be transferred. [ ringback tone]

 3 Remain on the line and announce the call; if the line is busy or if there is no answer, return to the held call by pressing its call appearance button.

 4 Press  <Trnsfr> again.

 5 Hang up.

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   Voice Mail

Feature Button pre-programmed to dial the University's voicemail system.

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   Display, Softkeys, and Control Buttons

The softkeys are the four unlabeled round keys located directly below the display. The four round display control buttons, labeled  Menu ,  Exit ,  Prev , and  Next are located under the softkeys.

There are three separate feature option screens. Each of these screens allows you to select from four different features.

You can enter Softkey Mode by pressing the Display Control button labeled  Menu . The following is an example of a softkey feature menu screen. [Prog AD2 AD3 AD4]

The top line of each softkey feature menu screen shows you the status of each of the four features. An arrow appears above the feature name or abbreviation if that feature is active. If there is no arrow above the feature, the feature is not active.

The second line on each softkey feature menu screen shows the features you can access. To use any of these features, you must press the softkey below the feature name or abbreviation.

To see the next set of four features, press the display control button labeled  Next ; to move back a screen, press the display control button labeled  Prev . Press the  Next or  Prev button until the feature you want to use appears on the second line. The following flowchart shows the default features for the three feature option screens. These are the 12 softkey features available.

 

Prog AD2 AD3 AD4

   <Prev>  <Next >

BtnVu AD6 AD7 AD8

   <Prev>  <Next >

AutCB AD10 AD11 AD12

'BtnVu' (Button View) lets you view the contents entered into a softkey. To engage it, press  Menu , then  Next , then  BtnVu . You will see an arrow appear above BtnVu in the display for about 3 seconds. The BtnVu feature is active only while the arrow appears above the text so you must be prepared to quickly get to the softkey you want to view.

'AutCB' (Automatic Callback) will automatically dial the phone of a person who was using their handset for you once that person hangs up their phone. To use that feature press  Menu , then  Next twice, then  AutCB . Follow the same steps to cancel it. Note that this feature was designed for business but has limited applications at the University.

Keys AD2, AD3, AD4, AD6, AD7, AD8, AD10, AD11, and AD12 are softkeys you can program.

 Note: An error tone (one beep) sounds when you have made a mistake in your softkey entries.

Press the  Exit button at any time to exit softkey mode and return to Normal (call-handling) Mode. You may also lift the handset to exit.

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