BGSU Information Technology Policies

BGSU Facility Rental Policy

   Applicability   All University Units    Effective Date   November 1, 2007
   Responsible Unit   Information 
   Technology Services
    Number   3341-
   Policy Administrator   Office of the Chief 
   Information Officer
    Last Revised   August 6, 2013



Instructors (faculty, staff and graduate students teaching university classes) may use Information Technology Services (ITS) computer facilities for internal academic and administrative functions at no charge. These include such activities as official university classes, seminars, staff-training sessions and university users groups. Programs arranged by Continuing & Extended Education that offer university credit are considered classes and are included in this category.

All other groups using ITS computer facilities will be charged a rental fee according to the schedule below:

  • External for profit groups will pay an hourly rate of $50 for up to 20 systems and an additional $2.50 per each system over 20.
  • Non-profit organizations will pay 75% of the external rate. (University departments sponsoring a conference and charging outside fees will pay at the non-profit rate.)

If groups renting computer facilities need the assistance of Information Technology Services staff, they will be charged at the rate of $10.00 per hour for student time. If contract or classified staff are needed, the rates are negotiable. If the facility is rented at a time that it is normally closed, there may be a charge for unlocking and relocking.

Those wishing to rent an ITS facility/area should contact Ginny Pinkelman via email at or by phone at 419-372-2006. At least five days prior notice is required. Request for rental of a facility may be denied during peak usage.


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