Administrative Staff Council
Meeting Minutes Archive - February 2009
Administrative Staff Council 2008-2009
Minutes: February 5, 2009
Members Present: Jim Beaverson, Daria Blachowski-Dreyer, Adam Bohland, Nora Cassidy, Jodi Devine, Donna Dick, Laura Emch, Kim Fleshman, Chris Haar, Mike Hachtel, Barb Hoffman, Steve Kendall, Denise Kisabeth, Jeanne Langendorfer, Susan Macias, Sandra Mencer, Mitch Miller, Connie Molnar, Beth Nagel, Jacqueline Nathan, Sherri Orwick Ogden, Steve Overholt, Tim Parish, Heidi Popovitch, Carrie Rathsack, Marlene Reynolds, Deborah Rice, Tony Short, Beverly Stearns, Kurt Thomas, Janice Twork, Jenifer Twu, Nancy Vanderlugt, Mary Beth Zachary, Tom Zapiecki, Sara Zulch-Smith, Barbara Keller (BGSU Ret. Assoc. Rep), Violet Serrato (CSC Rep)
Co-Chair Kim Fleshman called the meeting to order.
Alaina Kantner spoke about the upcoming Dance Marathon and encouraged everyone to get involved. The event will be held on March 21, 2009 beginning at 10:00 am in the Recreation Center. For more information, go to www.BGDanceMarathon.com.
Introduction of Subs: Teresa McLove for Judy Donald, Sally Dreier for Shannon Bozigar, Kari Johnson for Brett Pogan, Andrea Depinet for Jason Dunn
Approval of January 2009 Minutes: A motion was made by Susan Macias to adopt the minutes. Jim Beaverson seconded the motion. All approved.
01/13/09 Executive Committee Meeting
• Discussed officers’ meeting with Human Resources
• Discussed the number of administrative staff members receiving notification of contract non-renewal or alteration and the need for firm information
• Discussed the need to assist those who have been affected by downsizing
o Possible resources include Michelle Simmons, Career Center; Symmetry Wellness (division of Harbor Behavioral Healthcare)
o Jeanne Langendorfer is compiling information
• Discussed the 90-day notification period mentioned by President Cartwright
o Sending a thank you note to her for coming to our monthly meeting, which will include commentary on the 90-day notification
01/20/09 Meeting with Office of Human Resources (R. Ferguson, K. Fleshman, M. Serio, S. Zulch-Smith)
• Marsha Serio is helping Michelle Simmons develop informational workshops for employees dealing with layoffs/separations
• Marsha Serio offered to give input to the “Information for Assistance” document
• Asked for definition of “employing unit” as referred to in the Ohio Revised Code in the context of offering early retirement incentives
• Discussed the 90-day notification period that was mentioned by President Cartwright
• Discussed creating a memo to Rebecca Ferguson requesting that ASC officers not be paid this year
• Catastrophic leave will not be an agenda item for the February BOT meeting
• Walgreens is no longer in the network for our prescription plan
• Thanked Rebecca for her response to clear up questions about 10-month (217 day) contracts
• Discussed the article that was in the Sentinel Tribuneand the Blade about Governor Strickland asking for 35-hour work weeks instead of 40 hours, and for no holiday pay
o Nothing has been rumored about this information at this point
• Requested numbers of administrative staff members receiving notification of contract non-renewal or alteration
o Final numbers will be given in June 2009
01/27/09 Executive Committee Meeting
• Discussed the Non-Compensation Conciliation (NCC) document rewrite
• Discussed and approved the white paper/memorandum in response to the 90-day notification idea
• Discussed the HR meeting on 1/20/09 (see above)
• Discussed the idea of having a town hall meeting and creating a panel to answer questions within an open forum for all administrative staff
02/03/09 Employee Constituent Group Leaders (Tri-Chairs & GSS ) Meeting (K. Fleshman, F. Olson, B. Stearns, E. Williams, E. Guillory)
• Severe Weather Policy
Discussed how the lateness in announcing the cancellation of classes affected the individuals who had arrived and chose to stay at work
Discussed variations in application regarding who was compensated and how
Discussed the possibility of several versions of the policy being posted on different campus sites
02/04/09 Public Records Forum (S. Charter, S. Fitzgerald, B. Petryshak, K. Fleshman, F. Olson, B. Stearns, E. Williams)
• Discussed the need to have clear, consistent information about records requests and retention
• Set the date for a public records forum to be hosted by employee constituent group chairs on 3/19/2009, from 2:30 – 4:30 pm in 308 B-TSU. Developed topics to be addressed by expert panelists who will dialogue with and answer questions from the audience.
• There will be $3,000 for scholarships and $1,000 for professional development this year.
• The two small accounts have been combined into one account.
• All money currently in the budget has been dedicated.
Chair-Elect Report: no report
Secretary’s Report: Room reservation requests have been submitted for the 2009-2010 ASC meetings.
Amendments: no report.
Awards: There haven’t been any spirit award nominations. We are preparing for the spring reception.
Internal Affairs: Currently revising the nomination ballot and will be sending those out next month. Working on orientation packet and website revisions. A new committee has been created by Student Affairs - the BGSU Traditions and Spirit committee. A member of internal affairs will be serving on the committee.
External Affairs: Dedicating the month of March to the Hannah’s Socks charity. Donation locations will be announced soon. In April the goal is to generate donations for the Cocoon Shelter.
Personnel and Welfare: Met on January 22nd and had a spirited discussion the implications of the President's remarks and the actions taken by the administration to date. Advised the attending co-chair of several possible actions. The first suggestion was taken to the Executive Committee.
Professional Development: Professional development awards will be announced in March.
Scholarship: Raffle winners will be posted on the website by the next meeting. Winners will be notified about how to obtain their prizes or they will be delivered to them. This 1977 tickets were sold for a total of $1184
Scholarship applications have been sent to qualifying students and is available on our website. Applications are due March 16.
Ombuds: There have been very few calls in the last month.
CSC Rep: It is believed classified staff layoffs will begin sometime in June. There are no numbers as of yet. HR is holding all vacant spots until the layoffs begin. Vacancies will be filled first.
BGSU Retiree Liaison: A Bill has been introduced to repeal WEP/GPO (H R 235). This could be very important for retirees receiving PERS benefits. Go to http://www.orta.org/id260.html for more info.
Non-compensation Conciliation Process. First reading - please submit suggestions or changes to Jodi Devine.
ASC representatives. Administrative Staff – please consider running for administrative staff council! Officers are also needed. Nomination Ballots will be emailed to all administrative staff in March. Ballots can be emailed back or printed and placed in the campus mail. If you have any questions, please contact Sherri Orwick Ogden at firstname.lastname@example.org or 9676.
Town Hall Meeting. A Town Hall Meeting has been suggested to allow administrative staff to ask questions of a group of panelists. It is hoped the panelists will include HR, Sean Fitzgerald, Sherideen Stoll and the President. We will need questions from all administrative staff and ASC representatives are asked to encourage constituents to submit questions as well as attend the event. Further details will be forthcoming. A sample email to send to constituents will be drafted for the ASC representatives.
A motion was made by Jacqueline Nathan to have a town hall meeting. The motion was seconded by Jodi Devine. All approved.
Position Paper/Memorandum. A position paper/memorandum regarding the possible change in administrative staff non-renewal notification has been drafted by the ASC Executive Committee. A motion was made to endorse the draft by Mary Beth Zachary. The motion was seconded by Steve Kendall. All approved.
Good of the Order:
1. Thank you to all those who contributed to the Building Dreams campaign. 146 million dollars was collected. Of the 146million, approximately 10-12 came from retired and current faculty and staff.
2. Backback campaign for abused and neglected children in Wood county. If you would like to contribute, see Jodi Devine.
Heidi Popovitch made a motion to adjourn; it was seconded by Connie Molnar.
The next meeting is scheduled for March 5, 2009 at 1:30 in 207 BTSU.
Respectfully submitted by,
Sherri Orwick Ogden